About the role
We’re looking for a highly proactive Senior Executive Assistant to support a senior commercial manager working across major infrastructure projects in New Zealand.
This is not a wait-for-instructions role. You’ll build the system, manage the workflow, chase actions and keep the executive on track.
What you’ll do
• Build and manage an Asana or Monday. com board from scratch
• Create workflows, templates, automations & recurring processes
• Turn meeting notes, recordings & emails into assigned actions
• Track deadlines, remind and follow up on outstanding tasks
• Manage inbox & calendar
• Prepare meeting minutes and action registers
• Support monthly reporting, graphs & presentations
• Document processes using Loom
Must-have
• Extensive EA experience, ideally 10+ years
• Advanced hands-on Asana or (Check How to Apply) experience — you’ve built boards/templates/automations yourself
• Highly proactive and comfortable chasing a busy executive
• Excellent written English
• Video introduction required
• Reliable internet + backup connection/power + good computer setup
Nice to have: Construction, engineering, infrastructure or major projects experience; commercial/procurement/project controls; Microsoft 365/Planner, Todoist, AI meeting tools, Loom; NZ/Australian client experience.
Hours: Part-time, ~20 hrs/week, Mon–Fri, within NZ business hours. Potential to grow to full-time.
How to apply: Answer the application questions in detail, especially about a board you personally built, and submit your video introduction.