About the role
Overview:
We are seeking a detail-oriented and organized Property Management Assistant to support compliance, tenant and owner communications, HOA board tasks, and administrative duties.
This role ensures smooth coordination between property managers, tenants, owners, and legal processes.
Compliance Monitoring
Perform weekly property compliance checks and generate reports
Assist in preparing and issuing notices (e.g., 3-day, 30-day notices)
Help ensure properties meet regulatory and internal standards
Communication & Coordination
Communicate with property managers, tenants, and property owners
Send reminders for late rent payments and other deadlines
Follow up on outstanding items and maintain clear communication channels
Legal & Documentation Support
Schedule meetings with lawyers for UD/eviction processes
Assist in preparing and sending documents for signature
Ensure proper tracking and organization of legal and compliance documents
HOA Support
Attend HOA board meetings and take detailed minutes
Prepare board meeting agendas and related documents
Maintain organized HOA records and follow up on action items
Administrative Support
Send and manage documents for signature
Assist with document formatting and branding using templates
Organize files, attachments, and internal documentation
Support scheduling and general administrative tasks
Additional Responsibilities
Provide support on other administrative or operational tasks as needed, based on evolving business needs
Qualifications:
Strong attention to detail and organizational skills.
Experience in property management or related administrative roles.
Excellent communication skills, comfortable coordinating between multiple stakeholders (managers, tenants, owners, lawyers).
Proficiency with digital tools for document management and scheduling.
Familiarity with property laws and HOA processes is a plus.