About the role
Job Type: Full-Time (Eastern Standard Time – EST)
Location: Remote (Toronto, Canada-based client)
Salary: To be discussed
Start Date: ASAP
JOB SUMMARY: This is not a wait-for-instructions role. You'll manage my calendar and inbox, follow up with leads and clients, keep my CRM and documents organized, and handle the personal admin that keeps my day running smoothly.
WHAT YOU'LL DO: - Manage my calendar, book appointments and client calls - Manage my inbox and messages, and follow up with leads - Update contacts, notes and tasks in my CRM - Prepare, organize and file documents and paperwork - Help schedule and post social media content - Coordinate tenants, contractors and property tasks by phone and email - Handle online bookings, orders and day-to-day personal admin - Track deadlines and remind me of outstanding tasks
MUST-HAVE: - Proven experience as a Personal Assistant, Executive Assistant or VA - Excellent written and spoken English - Highly organized and proactive, with strong follow-through - Comfortable with Google Workspace (Gmail, Calendar, Drive, Sheets) - Able to keep client and personal information strictly confidential - Available to work during Eastern Standard Time (EST) business hours NICE TO HAVE: Real estate or property management experience; GoHighLevel or similar CRM experience; Canva or social media scheduling tools; experience supporting North American clients.
WORK-FROM-HOME REQUIREMENTS: - Reliable high-speed internet with a backup connection - Backup power source - Laptop/desktop in good working condition - Headset with a working microphone
SKILLS TEST (REQUIRED): It's Monday morning and I've just sent you this voice note (all names are fictional): "Hey, crazy week. Book Priya's rental showing in Pickering for Wednesday at 2pm. Mark still hasn't signed the Whitby basement lease, it was due yesterday and he hasn't answered my last two emails, so set up the signing with him Wednesday at 2. David Chen needs a photographer for his Toronto condo listing, just not on Thursday. Send Sarah the floor plans and price list for the Mississauga townhouses today, the builder is sending me the new price list Friday. Aisha needs a mortgage broker, set that up. Oh, and my car insurance expires Thursday, renew it. Remember I'm not available after 4pm any day this week." Record ONE uncut video (Loom or similar) with your webcam ON, max 5 minutes, and walk me through: 1. How you'd organize this (use any tool you like and show it on screen) 2. What problems or conflicts you noticed 3. What you'd do first, and why 4. What questions you'd ask me before acting 5. The exact message you'd send Mark, read out loud There's no single right answer. I want to hear how you think.
HOW TO APPLY: Send me a DM with: 1. Your CV/resume 2. The link to your skills test video 3. Your availability Start your message with the word "ORGANIZED" so I know you read the full post. Edited videos, videos without webcam, or applications without a video will not be reviewed.
*ONLY QUALIFIED APPLICANTS WILL BE CONTACTED*