About the role
About the Role
We're looking for a detail-oriented Virtual Assistant specializing in FF&E (Furniture, Fixtures & Equipment) to support our interior design projects. This role focuses on sourcing, specification, procurement coordination, and vendor communication — helping move projects from concept through installation.
Key Responsibilities
FF&E Sourcing & Research
Source furniture, lighting, fabrics, accessories, and materials based on design direction
Identify and vet vendors, suppliers, and manufacturers
Request quotes, lead times, and product details
Compare pricing, quality, and availability across vendors
Specifications & Documentation
Create and maintain FF&E spec sheets / cut sheets
Organize FF&E schedules and selection trackers
Ensure selections align with design intent and client approvals
Procurement & Order Tracking
Assist with purchase orders and procurement tracking
Monitor order status, lead times, and delivery schedules
Track budgets and flag overages or delays
Coordinate deliveries and installation timelines
Vendor & Team Coordination
Communicate with vendors and showrooms
Coordinate with designers, contractors, and procurement teams
Manage sample requests and approvals
Design Support
Assist with presentation boards and client proposals
Compile product selections into client-ready formats
Administrative Support
Maintain digital libraries and project trackers
Handle email communication and documentation
Requirements (Non-Negotiable)
Experience in interior design, FF&E sourcing, or procurement
Strong understanding of furniture and materials
Experience creating spec sheets
Strong organization and communication skills