About the role
EXECUTIVE ASSISTANT
Are you highly organized, proactive, and great at keeping people, priorities, and projects on track?
YourVAMatch is looking for an Executive Assistant who can provide reliable, high-level support to leadership while helping day-to-day operations run smoothly. We’re looking for someone who communicates clearly, anticipates what needs to happen next, and knows how to use AI and modern tools to work more efficiently.
In This Role, You’ll:
Manage executive calendars, meetings, appointments, and scheduling priorities
Organize daily priorities, tasks, reminders, and follow-ups
Draft and manage professional emails and communications
Prepare meeting agendas, notes, summaries, and action items
Track projects, deadlines, and important commitments
Conduct research and turn information into clear, useful summaries
Coordinate with team members, clients, vendors, and other contacts
Organize documents, files, and important business information
Create and maintain efficient workflows and processes
Follow up on delegated tasks to help ensure completion
Anticipate executive needs and help resolve issues before they become bottlenecks
Use AI tools to improve productivity and streamline everyday work
We’re Looking for Someone Who Has:
Previous Executive Assistant or similar administrative experience
Excellent written and spoken English
Exceptional organization and attention to detail
Strong time-management and prioritization skills
Ability to manage multiple responsibilities and changing priorities
Professional communication skills
Strong judgment, discretion, and reliability
Proactive problem-solving and critical-thinking skills
Ability to work independently with minimal supervision
Strong follow-through and accountability
Confidence learning and using new tools, systems, and workflows
AI FLUENCY IS A MUST
You should have above-average proficiency using:
ChatGPT • Claude • Perplexity
We’re looking for someone who can use AI beyond basic prompting. You should know how to use these tools to:
Research and analyze information
Draft and improve professional communications
Summarize meetings, documents, and research
Organize information and priorities
Create SOPs, checklists, and workflows
Improve repetitive administrative processes
Turn ideas and instructions into actionable next steps
Find smarter and more efficient ways to get work done
WORKING HOURS
USA – California Time (Pacific Time Zone)
READY TO APPLY?
Subject line:
Executive Assistant Application – [Your Full Name]