Commercial Real Estate Virtual Assistant
Bria Smith
📍 Remote💰 $5.5VA / AdminFull-TimeDirect
About the role
I'm a commercial real estate broker specializing in multifamily investment sales seeking a detail-obsessed Virtual Assistant for part-time remote work (6 hours/week initially, with potential to grow). The top two priorities are public records research and skip tracing—using county assessor/recorder databases Costar, Crexi, and Instant Checkmate to trace LLCs and ownership entities back to principals, verify contact info, and revive previously called leads—plus CRM management, including accurate contact/property record updates, tagging by role and deal stage, logging communications, and maintaining data hygiene standards. Additional responsibilities include dialer list scrubbing via Mojo Dialer, inbox triage, prospect list building for apartment complexes by size/class, market intelligence tracking (recent comps, cap rates, new construction), and organizing due-diligence documents. A new critical task involves researching properties with loans coming due in 2027-2028 and locating owner contact details.
Requirements: Commercial real estate experience is non-negotiable—multifamily and commercial deal structures differ significantly from residential, so candidates with residential-only backgrounds will not be considered. Must have hands-on CRM experience and familiarity with CoStar, Reonomy, and Crexi. Strong Excel/Sheets skills, excellent written English, and reliable availability during U.S. business hours are essential. NDA required. All AI-generated work must be verified—unchecked output is not acceptable. Brief end-of-week summaries and adherence to documented SOPs expected.