Administrative Assistant
Sphere Rocket
About the role
Administrative Assistant
Work From Home
SPHERE ROCKET VIRTUAL ASSISTANTS JOBS
ADMINISTRATIVE ASSISTANT
Key Responsibilities:
Vendor & Supplier Coordination: Contact vendors and suppliers via phone and email to request quotes, gather material specifications, check product availability, and verify pricing
Data & Quote Tracking: Create and maintain detailed Microsoft Excel spreadsheets to compare supplier quotes, material details, and pricing structures
Inbox & Document Management: Organize and manage email inboxes, respond to routine inquiries, and maintain organized digital records and documentation
General Administrative Support: Execute accurate data entry, manage routine operational follow-ups, and perform back-end administrative tasks as assigned
Required Experience & Proficiency:
Administrative Support: Proven track record in administrative roles within a corporate setting or as a Virtual Assistant (Required)
Microsoft Excel: High proficiency in Microsoft Excel for data entry, tracking, and quote comparison
AI Tool Usage: Comfortable utilizing AI platforms (such as ChatGPT or Copilot) to optimize operational efficiency and drafting tasks
Communication Skills: Strong written and verbal English communication abilities
Industry Context: Experience within the construction or real estate industries is a strong plus
Start Your WFH Journey
Disclaimer: Sphere Rocket is a VA placement company connecting independent contractors with U.S.-based business owners. We do not hire, employ, or offer jobs directly.