About the role
WE'RE HIRING: Virtual Executive Assistant – Construction
Location: Remote
Role Overview:
We are seeking a highly organized and proactive Virtual Executive Assistant with construction industry experience to support a General Manager with administrative tasks, project coordination, and daily operations.
Key Responsibilities:
Manage emails, calendars, meetings, and executive communications.
Organize construction documents, RFIs, submittals, and change orders.
Coordinate follow-ups with project managers, subcontractors, and vendors.
Track priorities, deadlines, and delegated tasks.
Prepare meeting notes, progress reports, and management updates.
Maintain spreadsheets, shared folders, and administrative workflows.
Qualifications:
Experience as an Executive Assistant, Construction Administrator, or Project Coordinator.
Knowledge of construction terminology and documentation.
Excellent written and spoken English.
Proficiency in Microsoft Outlook, Excel, Word, and Teams.
Strong organizational, communication, and time management skills.
Ability to work independently during California business hours.
Preferred Qualifications:
Experience supporting construction executives or General Managers.
Familiarity with Procore, Bluebeam, Dropbox, or similar platforms.
Background in general contracting, electrical contracting, or commercial construction.
Experience using AI tools to improve administrative efficiency.
How to Apply:
Send your updated CV to (Check How to Apply) with the subject line: Virtual Executive Assistant – Construction