About the role
SPHERE ROCKET
VIRTUAL ASSISTANT JOBS
Work From Home
PROPERTY MANAGEMENT VA
Key Responsibilities:
Tenant Screening & Leasing Administration: Respond to rental inquiries across email, phone, SMS, and Facebook; screen tenant applications against established criteria; verify pay stubs and contact references; coordinate showings, approvals, and key handovers
Lease Documentation & Listings: Draft, distribute, and track lease agreements and renewal contracts using DocuSign; create, update, and manage property listings on Zillow and related rental portals
Maintenance & Vendor Coordination: Log maintenance requests, dispatch service technicians and contractors, and track repair orders to completion
Platform & Data Administration: Manage property ledgers, maintenance logs, and tenant records in Buildium; maintain calendars, inbox follow-ups, and documentation using Google Workspace and Microsoft 365
Social Media & Operations Reporting: Produce and schedule approximately two Facebook posts weekly highlighting property updates and rented milestones; send daily end-of-day summaries tracking application statuses, showing pipelines, and urgent escalations
Required Experience & Proficiency:
Property Management Background: Demonstrated property management administrative experience in a corporate setting or as a Virtual Assistant (Required)
Property Management Software: Hands-on operational experience with Buildium or comparable property management platforms (Required)
Rental Platforms & E-Signatures: Familiarity with Zillow Rental Manager and electronic signature tools such as DocuSign
Software Suites & AI Tools: High proficiency in Google Workspace, Microsoft 365, spreadsheets, and AI workflow tools
Industry Context: Background or practical experience in the broader real estate industry is a huge plus
Communication Skills: Strong written and verbal English communication abilities with a responsive, client-oriented service approach
Start Your WFH Journey
Disclaimer: Sphere Rocket is a VA placement company connecting independent contractors with U.S.-based business owners. We do not hire, employ, or offer jobs directly.