About the role
We're looking for a highly proactive Senior Executive Assistant to support a senior commercial manager working across major infrastructure projects in New Zealand.
This is not a wait-for-instructions role. You'll build the system, manage the workflow, chase actions and keep the executive on track.
WHAT YOU'LL DO:
Build and manage an Asana or Monday.com board from scratch
Create workflows, templates, automations & recurring processes
Turn meeting notes, recordings & emails into assigned actions
Track deadlines, remind and follow up on outstanding tasks
Manage inbox & calendar
Prepare meeting minutes and action registers
Support monthly reporting, graphs & presentations
Document processes using Loom
MUST-HAVE:
Extensive EA experience, ideally 10+ years
Advanced hands-on Asana or Monday.com experience — you've built boards/templates/automations yourself
Highly proactive and comfortable chasing a busy executive
Excellent written English
Video introduction required
Reliable internet + backup connection/power + good computer setup
NICE TO HAVE:
Construction, engineering, infrastructure or major projects experience
Commercial/procurement/project controls
Microsoft 365/Planner, Todoist, AI meeting tools, Loom
NZ/Australian client experience
HOURS:
Part-time, ~20 hrs/week, Mon–Fri, within NZ business hours
Potential to grow to full-time