Real Estate Virtual Assistant
Team Outsource
📍 Remote💰 ₱50,000 monthly (Negotiable based on experience)VA / AdminFull-TimeAgency
About the role
Job Title: Real Estate Virtual Assistant
Job Type: Full-time
Work Schedule: U.S. Business Hours (Night Shift / Graveyard Shift in the Philippines)
Location: Remote
About the Role
Are you an experienced Real Estate Virtual Assistant ready to support real estate professionals across the United States? Team Outsource is expanding again—and we’re looking for reliable, detail-oriented Real Estate VAs with experience in the U.S. Real Estate industry to join our growing team!
We specialize in providing highly skilled virtual assistants to real estate brokerages, real estate teams, and investment firms nationwide. If you’re proactive, organized, and thrive in a fast-paced environment, we want to hear from you!
Key Responsibilities:
- Manage email inboxes and calendars, including scheduling appointments and meetings.
- Coordinate travel arrangements, including booking flights, hotels, and accommodations.
- Organize and maintain inboxes, files, and digital records.
- Manage CRM systems and perform data entry tasks, including tagging leads, updating notes, setting reminders, and maintaining accurate records.
- Conduct calls and follow-ups with property owners, buyers, sellers, leads, and prospects.
- Perform lead generation and skip tracing activities.
- Research ownership groups, management companies, investors, and properties.
- Set appointments and coordinate meetings with leads and clients.
- Assist with transaction coordination and pipeline tracking, including managing documents and monitoring deadlines (depending on the client).
- Manage social media platforms by creating and scheduling posts, promoting property listings, and engaging with followers.
Qualifications:
- Minimum of 2 years of experience as a Real Estate Virtual Assistant, Virtual Assistant, Real Estate Assistant, or in a similar role supporting U.S.-based real estate professionals (required).
- Experience managing calendars, inboxes, and administrative tasks.
- Experience in lead generation, skip tracing, appointment setting, and follow-up activities.
- Experience managing social media platforms for business purposes.
- Experience in transaction coordination is a plus.
- Strong English communication skills—both written and spoken.
- Familiarity with real estate tools such as HubSpot, Follow Up Boss, REI Reply, PropStream, or similar platforms.
- Proficiency in Google Workspace (Gmail, Google Calendar, Drive, Docs, and Sheets) and/or Microsoft Office Suite.
- Must be comfortable using time tracking tools such as Hubstaff.
- Excellent research, time management, organizational, and multitasking skills.
- Ability to work independently with minimal supervision.
- Strong attention to detail and ability to manage multiple priorities effectively.
Tools You May Use:
- CRMs: HubSpot, Salesforce, Follow Up Boss, Zoho CRM, etc.
- Dialers: Mojo Dialer, CallTools, etc.
- Communication: Slack, Gmail, Zoom
- Lead Platforms: Propstream, BatchLeads, etc.
- Task Management: ClickUp, Trello, Asana
Important Requirement
- This is a full-time position requiring complete focus and commitment during working hours.
- Candidates must have prior experience working with U.S.-based real estate clients or businesses. Applicants without U.S. real estate experience will not be considered.