Project Coordinator

About the role

• Develop and maintain project schedules and timelines.• Communicate project responsibilities, milestones, and deadlines to team members and stakeholders.
• Monitor project progress and adjust schedules as needed to meet project objectives.
• Assist in identifying and resolving scheduling conflicts and delays.

• Monitor project budgets and support financial tracking efforts.
• Review invoices, track expenses, and assist with payment processing.
• Ensure project costs remain within approved budgets.
• Identify and communicate budget variances or financial concerns promptly.

• Coordinate labor, materials, equipment, and subcontractor resources.
• Collaborate with vendors and suppliers to ensure timely delivery of materials and services.
• Support resource planning efforts to minimize delays and maintain productivity.
• Track material and equipment availability to support project schedules.

• Serve as a key point of coordination between Project Managers, contractors, engineers, architects, clients, and internal teams.
• Provide regular project updates and ensure stakeholders remain informed of project progress.
• Facilitate communication among project team members to maintain alignment on project goals and timelines.
• Help resolve scheduling conflicts and project-related issues.
• Review project reports, photos, videos, and field updates to monitor progress and identify potential concerns.

• Identify potential project risks, constraints, and challenges.
• Assist in developing mitigation and contingency plans.
• Monitor project risks throughout the project lifecycle.
• Escalate issues proactively and support timely resolution.

• Help ensure construction activities meet project specifications, quality standards, and company requirements.
• Review project documentation and reports for compliance and accuracy.
• Assist in identifying and resolving quality-related concerns.
• Support quality assurance efforts throughout project execution.

• Maintain accurate project records, including contracts, permits, drawings, budgets, change orders, RFIs, and submittals.
• Ensure project documentation is organized, current, and readily accessible.
• Generate and distribute project status reports.
• Track project approvals, deliverables, and critical milestones.

• 2+ years of experience in project coordination, construction administration, project management support, or a related field.
• Minimum 2+ years of experience supporting U.S.-based construction projects.
• Experience supporting construction, renovation, maintenance, multifamily, or capital improvement projects.
• Strong understanding of U.S. construction project workflows, scheduling, project documentation, subcontractor coordination, and reporting.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple projects and competing priorities.
• Strong attention to detail and problem-solving skills.
• Proficiency in Microsoft Office Suite, particularly Excel.

• Experience with Procore, Smartsheet, Builder trend, Microsoft Project, or similar project management software.
• Familiarity with RFIs, submittals, Change Orders, procurement, and project scheduling.
• Bachelor’s degree in construction management, Engineering, Business, or a related field, or equivalent industry experience.

• Ability to work during U.S. Business Hours (Graveyard Shift in Philippine Time).
• Complete working equipment with a noise-cancelling headset and good-quality webcam
• Comfortable using time-tracking tools such as Hubstaff.
• Available to start ASAP.