Project Coordinator – Kitchen & Bathroom Remodeling
Team Outsource
📍 Remote💰 ₱70,000 to ₱95,000 monthlyOperationsFull-TimeAgency
About the role
Job Title: Project Coordinator (Kitchen and Bathroom Remodeling)
Industry: U.S. Construction – Kitchen and Bathroom
Reports to: Regional Construction Manager
Job Type: Full-Time
Location: 100% Remote
Work Schedule: U.S. Business Hours (Graveyard Shift in Philippine Time)
Compensation: P70,000 to P95,000 monthly
Job Summary
Team Outsource is looking for an experienced Project Coordinator to coordinate and manage the client's kitchen and bathroom remodeling projects in the United States.
The Project Coordinator supports the construction team by managing the administrative, scheduling, and customer service functions necessary for the success of kitchen and bathroom remodeling projects.
This position is central to keeping projects moving efficiently, ensuring proper communication between teams, processing change orders, and coordinating tasks between sales, operations, and clients. The ideal candidate is highly organized, communicates well with both clients and internal staff, and demonstrates follow-through in a fast-paced environment.
Direct experience working with U.S.-based construction and remodeling companies is required. Candidates without relevant U.S. construction and remodeling experience will not be considered.
Key Responsibilities
- Coordinate contract generation, review, and execution in partnership with designers and estimators.
- Prepare, file, and track permit applications and required documentation.
- Create and maintain electronic and hard-copy job folders for assigned projects.
- Coordinate delivery and pickup of project materials with vendors and field staff.
- Receive and organize material and labor sales orders; verify forecast dates and align subcontractor assignments.
- Collect customer payments and change order balances once labor begins.
- Issue and track all change orders via DocuSign and ensure POS and invoicing are complete.
- Receive and verify subcontractor invoices, submit to accounting, and notify the Project Manager of any cost discrepancies.
- Manage CRM entries, status changes, scheduling adjustments, and documentation in Buildertrend.
- Serve as a point of contact for service calls and warranty issues in coordination with the Project Manager.
- Send customer close-out packages, warranty letters, and satisfaction surveys upon job completion.
- Support “hang only” installation project execution as directed by the Project Manager or Regional Construction Manager.
Required Qualifications
- At least 3 years of Project Coordination experience, preferably in the construction or remodeling industry.
- At least 2 years of experience working with U.S.-based construction companies.
- Strong background in construction.
- Knowledge of vendor ordering, subcontractor communication, and project workflows.
- Previous experience supporting high-volume sales or production teams.
- Proficiency with Buildertrend, Microsoft Office Suite, and DocuSign.
- Strong organizational skills and ability to manage multiple administrative tasks across projects.
- Excellent time management and ability to meet overlapping deadlines.
- Exceptional written and verbal communication skills with clients and coworkers.
- Strong attention to detail and accuracy in documentation and data entry.
- Ability to work collaboratively across departments with minimal supervision.
- Demonstrated ability to follow through on issues, solve problems, and support field operations.
Work Requirements
- Ability to work during U.S. business hours (graveyard shift in Philippine time).
- Must be comfortable using Hubstaff for time tracking.
- Reliable internet connection and suitable work-from-home setup.
Important Note: Only shortlisted candidates will be contacted for the next stage.