About the role
Job Title: Payroll & Operations Reporting Virtual Assistant
Employment Type: Full-Time (Monday–Friday, 8 AM–5 PM AEST)
Rate: AUD $10–12/hour, depending on skills and experience
About the Role
We are looking for an experienced Payroll & Operations Reporting Virtual Assistant to support the payroll, financial reporting, and administrative operations of an Australian healthcare and aesthetics business.
This role involves coordinating payroll adjustments, preparing KPI and bonus reports, managing leave records, and supporting financial and operational reporting across multiple locations.
The ideal candidate is highly analytical, organised, and detail-oriented, with strong Excel skills and the ability to manage confidential information and time-sensitive tasks accurately and independently.
Key Responsibilities
Review rosters, timesheets, leave records, bonuses, and reimbursements to prepare fortnightly payroll adjustments.
Coordinate with the payroll provider, verify payslips, and prepare payroll information for final approval.
Extract and analyse data from Zenoti to prepare monthly KPI, performance, and bonus reports.
Maintain accurate leave balances and monthly leave reports through Employment Hero.
Assist with financial reconciliations, cost of goods analysis, expense tracking, and forecasting.
Prepare and maintain spreadsheets, dashboards, and operational reports.
Support stock management, inventory reporting, product ordering, and supplier coordination across multiple locations.
Assist with roster updates, email correspondence, and other operational and administrative tasks as required.
Requirements
Previous experience in payroll support, financial reporting, operations reporting, or a similar role.
Strong Excel skills, including formulas, data analysis, reconciliation, and reporting.
Experience with KPI reporting, bonus calculations, or performance tracking.
Strong analytical skills with exceptional attention to detail and accuracy.
Ability to manage strict deadlines and independently handle recurring responsibilities.
High level of integrity and discretion when handling confidential employee and financial information.
Excellent written and verbal English communication skills.
Confident using business software and adapting to new systems.
Experience with Australian payroll, Zenoti, Employment Hero, or HubSpot is advantageous.
Highly organised, proactive, and comfortable managing multiple priorities.
Additional Information:
Candidates will be required to complete a written assessment.
Ready to Apply?
Please send your updated resume with the subject " Payroll & Operations Reporting VA (insert your first name and last name)"
Note:
Only applicants who meet the minimum qualifications and required experience for this role will be considered.
Applications that do not meet the criteria will not be entertained.