About the role
We are seeking a highly organized, proactive, and tech-savvy Operations Assistant to support our Operations Manager in maintaining the systems, processes, and day-to-day operations that keep the business running efficiently.
Schedule: 20 hours per week. Direct client.
Key Responsibilities:
Operations & Project Support: Manage emails, administrative workflows, calendars, reminders, and follow-ups. Support recurring operational processes and special projects. Build, maintain, and track projects and workflows in Asana to ensure tasks are completed on time.
Systems, Data & Access Management: Maintain and organize platforms including Google Workspace, Asana, LastPass, Zoom, Notion, Slack, HelpScout, Zapier, and Impact. Manage user access, permissions, credentials, and data security. Organize Google Drive files and conduct routine access audits. Manage company domains, renewals, and digital assets.
Vendor, Automation & AI Support: Track vendor subscriptions and renewals while identifying cost-saving opportunities. Implement integrations and automation solutions to improve efficiency. Utilize AI tools such as ChatGPT, Claude, Notion AI, and Zapier to streamline workflows.
Event, Content & Affiliate Support: Assist with event planning, logistics, presentations, and Canva-based content creation. Support affiliate partnership management by tracking placements, maintaining records, monitoring performance, and coordinating campaign logistics.
Current Priority Projects: Zoom recording organization and storage management. Vendor renewal optimization. Google Drive access cleanup. LastPass access reviews. Management of 100+ company domains. AI and automation initiatives.
Tools: Asana, Google Workspace (including Admin Console), Slack, HelpScout, LastPass, Notion, Zoom, Zapier, Impact, Canva, ChatGPT, Claude.
Note: Prioritizing applicants with relevant Operations VA experience. Submit resume along with portfolio or work samples.