Procurement Specialist
Assign
📍 Remote💰 Up to $1,250/month (DOE)OperationsFull-TimeAgency
About the role
Work Remotely? YES\nJob Role: Procurement Specialist\nCompany: Assign\nWork Duration: Full-Time\nRate or Salary range: Up to $1,250/month (DOE)\nCommission Based only? No\n\nAbout Us:\nWelcome to Assign – where global talent thrives! We connect exceptional professionals like you with leading U.S. businesses, enabling you to showcase your skills on an international stage.\nAt Assign, we believe in fostering an environment where talent can grow and flourish. We're committed to inclusivity, personal and professional growth, and we aim for service excellence in everything we do.\nBy joining our network, you will be a part of a vibrant community shaping the future of work, transcending borders, and transforming businesses. Be a part of our journey as we shape the future of work!\nHours: Full-Time | 9:00 AM – 6:00 PM EST\n\nJob Overview:\nWe are looking for a Procurement Specialist to support a US-based architecture and interior design studio. This is a procurement-first role. Most of your day is spent sourcing from vendors, issuing purchase orders, and tracking orders through to delivery, alongside client invoicing and payment follow-ups.\nPlease note: this role requires hands-on purchasing or procurement experience. If you have not personally requested quotes, issued purchase orders, or coordinated with suppliers before, this will not be the right fit.\nYou will also provide executive and sales support in the afternoons, including scheduling, travel coordination, and keeping CRM records up to date.\n\nKey Responsibilities:\nPurchasing and Vendor Coordination (main focus)\nRequest and organize vendor quotes\nEvaluate quotations and negotiate pricing where appropriate\nPrepare purchase orders and follow up with suppliers on order status\nTrack deliveries and installation dates, and flag delays early\nKeep purchasing records and budget trackers up to date\n\nClient Invoicing and Payment Follow-Up (second focus)\nPrepare and send monthly client invoices (training provided on QuickBooks)\nTrack which invoices are paid and which are outstanding\nSend payment reminders and follow up on overdue accounts\n\nExecutive and Sales Support\nBook and coordinate travel, including flights, accommodations, and itineraries\nKeep CRM records updated and log outreach activity\nSchedule calls and help with follow-ups\n\nYou’ll also help with light admin such as keeping files organized and occasional content coordination. Training is provided for these.\n\nQualifications:\nHands-on experience in procurement, purchasing, or vendor coordination is required. Any industry is welcome, it does not need to be furniture or interiors\nExperience with client invoicing, billing, or payment follow-ups is required\nExperience supporting US-based clients is required\nFluent written and spoken English, with confident client and vendor communication\nOrganized, detail-oriented, and able to work independently\nExperience with QuickBooks or CRM tools is preferred\nExperience in an admin, coordination, or executive support role is preferred\n\nWhat We Offer:\nFull-time, long-term role\nPaid Time Off (PTO)\nPaid U.S. holiday leaves\nOpportunity to grow into expanded responsibility over time\nClear opportunities for growth and professional development\nCollaborative, supportive, and people-first work environment\n\nNote: Only shortlisted candidates will be contacted for an interview. Applications will be accepted until the role is filled.