About the role
Athena East is looking for an organized and detail-oriented HR & Operations Specialist to support payroll, HR administration, contractor management, invoicing, and day-to-day operations.
This role has a strong focus on accurate and timely payroll processing while supporting the full contractor lifecycle and internal administrative needs.
Open to Philippines-based applicants only
100% Remote
Full-Time | Independent Contractor
What You’ll Do:
Coordinate payroll processing and ensure timely submission
Review timesheets, deductions, adjustments, and other payroll details
Maintain accurate payroll, HR, and contractor records
Prepare and coordinate client invoicing
Manage contractor onboarding, documentation, check-ins, and offboarding
Track PTO, HMO, benefits, contracts, and other contractor information
Create and maintain Google Sheets, Google Forms, trackers, and reports
Use basic automation to improve repetitive HR and administrative processes
Create internal announcements, presentations, and materials using Canva
Support scheduling, follow-ups, research, documentation, and internal requests
Respond to payroll, HR, and administrative concerns from contractors and internal teams
Maintain the confidentiality of payroll, compensation, contracts, and sensitive information
What We’re Looking For:
At least 2 years of experience in payroll, HR, People Operations, HR administration, or a similar role
Hands-on payroll processing experience
Experience with timesheets, payroll calculations, deductions, and documentation
Experience managing contractor or employee records, onboarding, and offboarding
Proficiency in Google Workspace, especially Google Sheets and Google Forms
Familiarity with basic workflow automation and digital tools
Basic to intermediate Canva skills
Strong organization, communication, and attention to detail
Ability to manage multiple priorities and follow-ups independently
Discreet, trustworthy, and comfortable handling confidential information
Preferred:
Experience in staffing, recruiting, BPO, or a remote workforce environment
Experience supporting US-based clients, contractors, or operations
Familiarity with payroll, time-tracking, HRIS, or contractor management systems
Experience with invoicing and contractor billing
Familiarity with automation tools such as Zapier or Make
Experience providing executive or senior administrative support
If you have strong payroll experience and enjoy building organized, efficient HR processes, we’d like to hear from you.