Assistant Project Manager (APM)

About the role

• Assist Project Managers in planning and executing construction projects from award through closeout.
• Develop, maintain, and update project schedules.
• Monitor project milestones and identify potential schedule risks.
• Coordinate project activities to help ensure project deadlines are met.
• Support schedule recovery planning when delays occur.

• Coordinate purchasing and procurement activities.
• Obtain pricing and quotations from vendors and suppliers.
• Track long-lead materials and delivery schedules.
• Verify that materials align with project scope and specifications.
• Help prevent procurement-related delays that may impact project timelines.

• Serve as a key point of coordination between Project Managers, subcontractors, vendors, clients, and internal teams.
• Maintain project visibility through proactive communication and follow-up.
• Escalate project concerns and risks in a timely manner.
• Support subcontractor coordination and schedule accountability.

• Maintain project documentation, including contracts, permits, drawings, and project records.
• Assist with subcontractor agreements, work authorizations, and Change Orders.
• Track RFIs, submittals, permits, approvals, and project deliverables.
• Ensure project records remain organized and up to date.

• Review invoices and assist with project cost tracking.
• Verify completed work aligns with billing requests.
• Support budget monitoring and forecasting activities.
• Identify and communicate potential cost concerns early.

• Review project photos, reports, and field documentation.
• Identify potential quality concerns, scope discrepancies, and project risks.
• Provide Project Managers with timely feedback and recommendations.
• Help maintain oversight and accountability throughout project execution.

• 3+ years of experience in construction project coordination, assistant project management, project engineering, construction administration, or a related field.
• Minimum 3+ years of experience supporting U.S.-based construction projects.
• Experience supporting construction, renovation, multifamily, maintenance, or capital improvement projects.
• Strong understanding of U.S. construction processes, project documentation, procurement, subcontractor coordination, RFIs, submittals, and Change Orders.
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple projects and priorities simultaneously.
• High attention to detail and strong follow-through.
• Ability to work effectively in a fast-paced remote environment.
• Proficiency in Microsoft Office Suite, particularly Excel.

• Multifamily renovation or CapEx project experience.
• Experience with Procore, Smartsheet, Microsoft Project, Buildertrend, or similar platforms.
• Experience reviewing budgets, invoices, and project cost reports.
• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or a related field, or equivalent industry experience.

• Ability to work during U.S. Business Hours (Graveyard Shift in Philippine Time).
• Complete working equipment with a noise-cancelling headset and good-quality webcam
• Comfortable using time-tracking tools such as Hubstaff.
• Available to start ASAP.