About the role
Administrative & QuickBooks Coordinator
Job Type: Full-Time
Schedule: Monday–Friday, 9:00 AM–5:00 PM Eastern Time
Location: Remote
Experience: 2+ years preferred
English: Fluent
WHAT YOU'LL DO:
Manage QuickBooks and financial information
Prepare customer invoices and track payments
Handle AP/AR and vendor invoices
Maintain bookkeeping records
Assist with payroll and HR paperwork
Manage emails, calls, calendars, meetings, and appointments
Prepare proposals and business documents
Perform data entry and organize files
Follow up on invoices, documents, and approvals
Organize contracts, change orders, permits, project paperwork, and compliance documents
Communicate with customers, vendors, employees, project managers, and contractors
Provide general administrative support
WHAT WE'RE LOOKING FOR:
Strong QuickBooks knowledge
AP/AR, invoicing, and bookkeeping experience
Basic payroll & HR knowledge
Strong written and spoken English
Excellent organization and attention to detail
Professional communication skills
Able to work independently and manage multiple tasks
Construction, contracting, or project-based experience is a BIG PLUS
SOFTWARE & TOOLS:
QuickBooks • Microsoft Word & Excel • Gmail/Outlook • Google Drive • PDF/Scanning Tools • ChatGPT or similar AI tools
REQUIREMENTS:
High school diploma or equivalent
2+ years administrative, bookkeeping, or office-support experience
Hands-on QuickBooks, AP/AR, invoicing & data-entry experience
Reliable computer
USB headset
Minimum 20 Mbps upload speed
Reliable backup power & internet