About the role
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
I provide a FUN working environment.
We are constantly learning new things.
We are a team who wants to be the best at what we do, which means you have the BEST teammates.
I ALWAYS pay on time.
I treat all of my team members with respect and love.
Client Overview:
Anne works in the real estate insurance industry and is looking for an awesome unicorn to help her stay consistent on social media while keeping the day-to-day admin behind the scenes organized and running smoothly, so she can focus on what she does best.
Client Requirements:
Must be available to work 10 hours per week, in a 2-hour block between 9 AM–5 PM Pacific Time (US), Monday to Friday.
Must have a working understanding of how to use and communicate with AI tools effectively and efficiently (e.g., ChatGPT)
Must have strong English communication skills (written and verbal)
Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
Must be a self-starter who can work well with minimal supervision or check-ins
Must have social media content creation experience
Must be trustworthy and comfortable handling sensitive and confidential information
Responsibilities/Tasks:
Must-Have Experience (Responsibilities You Must Be Proficient In):
These are the tasks the VA needs to handle independently and confidently from day one:
Social Media Content and Posting:
Create and publish 2 social media posts per week across Anne’s social media channels
Draft 2 content prompts per week using ChatGPT for Anne to share with her peer group
Edit monthly video content into reels and short-form video clips
Client and Prospect Follow-Up Support:
Organize Anne's contact database by tags and separate contacts into groups for targeted outreach
Prepare and send text campaigns to each contact group through Anne's texting app
Maintain follow-up lists and track when Anne needs to reconnect with clients and prospects
Prepare organized lists of priority contacts for Anne to follow up with
Assist with LinkedIn, Facebook, and event-based outreach as needed
Administrative Support:
Help Manage BNI speaker rotation, bio forms, reminders, and other BNI-related administrative tasks
Update payment records, spreadsheets, trackers, contact lists, and files
Help organize coaching materials, recurring tasks, deadlines, meetings, and upcoming events
Assist with other repeatable administrative tasks that Anne can delegate
Nice-to-Have Experience (Responsibilities You Can Learn Over Time):
These tasks are valuable but can be trained on the job:
Farming and Client Support:
Prepare mailing lists, labels, cards, packets, and other farming materials
Help organize recurring farming and client outreach activities
Track campaign schedules and follow-up opportunities
Others:
Experience supporting clients in the real estate, title, or a similar client-facing industry is a plus, but not required
Pay and Benefits:
Competitive hourly rates
Wellness package
Squad Breaks (paid time off)
Quarterly performance bonuses
Holiday and year-end bonuses
Annual appraisal