About the role
𝗪𝗘'𝗥𝗘 𝗛𝗜𝗥𝗜𝗡𝗚: 𝗣𝗿𝗼𝗷𝗲𝗰𝘁 𝗠𝗮𝗻𝗮𝗴𝗲𝗺𝗲𝗻𝘁, 𝗔𝗱𝗺𝗶𝗻𝗶𝘀𝘁𝗿𝗮𝘁𝗶𝘃𝗲 & 𝗘-𝗰𝗼𝗺𝗺𝗲𝗿𝗰𝗲 𝗩𝗔
𝗥𝗲𝗺𝗼𝘁𝗲 (Female Candidate)
𝗥𝗼𝗹𝗲 𝗢𝘃𝗲𝗿𝘃𝗶𝗲𝘄
We're seeking a versatile, proactive Virtual Assistant with strong project management, administrative, and e-commerce skills to support a premium art and home decor business. The ideal candidate has hands-on Shopify experience, excellent customer communication skills, and an eye for aesthetics. The role focuses on managing daily operations, optimizing existing systems, and providing a personal touch to customer interactions while the client focuses on creating artwork for a major exhibition.
𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀
Daily Tasks
Follow up on sales leads and abandoned carts.
Create product mock-ups using AI tools and Smartist apps.
Manage social media engagement and welcome new followers.
Provide timely, personalized customer support.
Weekly Tasks
Prepare and send newsletters every two weeks.
Add and update products on Shopify.
Analyze website behavior using Microsoft Clarity.
Maintain profit and cash flow trackers in Google Sheets.
Manage organic social media content and posting schedules.
Optimization & Project Management
Curate themed Pinterest boards and visual collages.
Manage email list segmentation and automated email flows.
Coordinate data imports and maintain accurate records.
Oversee ongoing operational and growth projects.
Follow established workflows and identify opportunities to improve efficiency.
𝗤𝘂𝗮𝗹𝗶𝗳𝗶𝗰𝗮𝘁𝗶𝗼𝗻𝘀
Proven experience in e-commerce operations, particularly Shopify.
Background in administrative support, project coordination, or digital marketing.
Experience managing customer relationships and longer sales cycles involving premium or higher-value products.
Strong written English and professional communication skills.
Proficiency in Google Sheets, email marketing platforms, and social media management.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Creative mindset with an appreciation for art, aesthetics, and premium home decor.
Ability to work independently while collaborating closely with a hands-on client.
𝗧𝗼𝗼𝗹𝘀 & 𝗣𝗹𝗮𝘁𝗳𝗼𝗿𝗺𝘀
Shopify
Microsoft Clarity
Google Sheets
Pinterest
Email marketing and automation platforms
AI tools and Smartist apps
Social media platforms
𝗜𝗱𝗲𝗮𝗹 𝗖𝗮𝗻𝗱𝗶𝗱𝗮𝘁𝗲
The ideal candidate is resourceful, organized, customer-focused, and comfortable managing both routine operations and long-term projects. Experience with premium art, home decor, or lifestyle brands is a plus. The client will remain hands-on, so the VA should be comfortable following direction, communicating proactively, and taking ownership of day-to-day execution.
𝗛𝗼𝘄 𝘁𝗼 𝗔𝗽𝗽𝗹𝘆
Send your updated CV to
with the subject line: Project Management, Administrative & E-commerce VA Application