About the role
HIRING Operations & Administrative Assistant
Job Role: Operations & Administrative Assistant
Work Hours and Schedule:
15–20 hrs/week initially, with potential to increase
Monday–Friday, 8 AM–5 PM EST availability
Work Duration: Ongoing
Rate: $8/hr
Responsibilities:
Assist with biweekly payroll preparation, timesheet reviews, and attendance tracking.
Handle monthly invoicing, billing, and collections using QuickBooks Online and client portals.
Track security officer licenses, training renewals, and compliance requirements.
Support hiring by screening applicants, managing CareerPlug, scheduling interviews, and preparing onboarding paperwork.
Assist supervisors with written warnings, post order updates, and personnel records.
Prepare draft proposals for new clients and renewals.
Maintain records, update SOPs, and provide general administrative support.
Requirements:
Experience in administrative and operations support, preferably in security or property management.
Proficiency in QuickBooks Online, Excel, Outlook, and related platforms.
Strong organizational skills, attention to detail, and written communication.
Ability to manage recurring tasks, follow up with officers and supervisors, and handle confidential records with discretion.
Commission Based Only? No