About the role
WE’RE HIRING! EXECUTIVE ASSISTANT
Are you highly organized, proactive, AI-fluent, and experienced in supporting business owners and executives?
YourVAMatch is looking for an Executive Assistant to provide reliable, high-level support to small business owners and CEOs while keeping daily operations, priorities, and projects running smoothly.
We're looking for someone who takes initiative, anticipates needs, and knows how to leverage modern technology to improve productivity and streamline workflows.
IN THIS ROLE, YOU’LL:
Manage executive calendars, meetings, and scheduling priorities
Organize daily tasks, projects, deadlines, and follow-ups
Draft and manage professional emails and communications
Prepare meeting agendas, notes, summaries, and action items
Coordinate with clients, vendors, and team members
Handle travel arrangements, including airline reservations, hotel bookings, car rentals, transportation, and travel itineraries
Conduct research and prepare clear, useful summaries
Assist with basic bookkeeping and QuickBooks data entry
Develop and maintain efficient workflows and processes
Anticipate challenges and proactively solve problems
WE’RE LOOKING FOR SOMEONE WHO HAS:
Executive Assistant or similar administrative experience
Experience supporting small business owners or CEOs
Familiarity with construction, contracting, or professional services companies (a plus)
Experience coordinating travel arrangements and managing itineraries
Basic bookkeeping knowledge and QuickBooks familiarity
Proficiency in Microsoft Teams
Excellent written and spoken English
Strong organizational and time-management skills
Exceptional attention to detail, discretion, and reliability
Ability to manage multiple priorities independently
Strong follow-through, accountability, and problem-solving skills
AI FLUENCY IS A MUST!
Proficiency in ChatGPT, Claude, Gemini, and Perplexity is required.
You should be comfortable using these tools to conduct research, summarize information, improve communication, organize tasks, and build more efficient workflows.
We're looking for someone who can apply AI effectively to real-world business operations, not just someone who is familiar with the tools.
READY TO APPLY?
Scan the QR code on our hiring flyer or email your application to:
Email Subject: Executive Assistant Application – [Your Full Name]
Bring your experience, initiative, and AI skills to a role where your work makes a real impact!