About the role
I’m Rhino Julie, and I LOVE building super teams to service our clients' needs.
If you love a challenge, love problem solving, love working with others (and also love working by yourself LOL), and it makes you happy when you overdeliver for clients, I want you on my team!
My promise to you:
*I provide a FUN working environment.
*We are constantly learning new things.
*We are a team who wants to be the best at what we do, which means you have the BEST teammates.
*I ALWAYS pay on time.
*I treat all of my team members with respect and love.
Client Overview:
Dr. Elizabeth is a chiropractor and she is looking for a unicorn who can help her with administrative tasks so she can focus on her zone of genius!
Client Requirements:
Must be able to work 20 hours/week
Must be able to work from 4pm to 8pm Pacific Time (US)
Must have strong English communication skills (written and verbal)
Must be highly organized, detail-oriented, proactive, and able to manage multiple priorities independently
Must close every loop
Must present options rather than questions
Must be comfortable receiving instructions by voice note
Must be comfortable handling personal, family and health information with full discretion
Must be female
HIPAA Certification is a plus!
Responsibilities/Tasks:
Must-Have Experience (Responsibilities You Must Be Proficient In):
These are the tasks the VA needs to handle independently and confidently from day one:
Email & Daily Planning:
Manage three email inboxes, including clearing a large existing backlog
Flag anything Dr. Elizabeth needs to see or act on
Build a call sheet each day for the following day, listing Dr. Elizabeth’s responsibilities, deadlines and what's been requested of her
Calendar & Gatekeeping:
Be the single point of contact for everyone trying to book Dr. Elizabeth’s time
Confirm with Dr. Elizabeth before committing anything to the calendar
Keep Dr. Elizabeth’s schedule across her practice and organizations in one place and organized
Speaking & Teaching Support:
Track what's due for each conference and teaching date (deck, headshot, bio, forms) and send it on time
Build and maintain an organized asset folder
Prepare presentation decks in PowerPoint
Travel:
Plan and book travel using Dr. Elizabeth’s points across American Express and her other loyalty programs
Look for first or business class without paying full fare
Present two or three options with what the points cover for Dr. Elizabeth to choose from
Home and Personal Assistance:
Track when medical, dental and vision appointments are due and book them
Book Dr. Elizabeth’s Perfect Workout sessions (Tuesdays and Thursdays, 6:40 AM)
Maintain a birthday calendar for family, gather gift ideas ahead of time, and present options before the date
Coordinate home vendors and errands, and book outside help when needed
Research better options on recurring household costs and bring Dr. Elizabeth the recommendation
Help plan meals and place grocery orders
Check in with Dr. Elizabeth’s husband to help organize date nights and family plans
Keep family trips on the calendar around the kids' school breaks
Nice-to-Have Experience (Responsibilities You Can Learn Over Time):
These tasks are valuable but can be trained on the job:
Use AI tools to speed up trip planning and other administrative tasks
Pay and Benefits:
Competitive hourly rates
Wellness package
Squad Breaks (paid time off)
Quarterly performance bonuses
Holiday and year-end bonuses
Annual appraisal
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Our super cool hiring process:
We have real people communicating with you and looking at your application!
We PAY you to take a Paid Test for the client you're applying for to make sure you like the job and you have the skills for it.
At any time, you can check out the other clients we have and ask to take Paid Tests for them as well!