Healthcare Admin VA
Ataraxis
📍 Remote💰 $700-1500VA / AdminFull-TimeAgency
About the role
Role Overview
This role will provide comprehensive administrative and operational support to ensure the smooth day-to-day functioning of the practice. The ideal candidate is organized, proactive, and empathetic when interacting with patients and families, while maintaining strict confidentiality.
Work Setup:
Fully remote
Independent Contractor
Must be available during US business hours
Key Responsibilities:
Manage patient scheduling, calendar coordination, and appointment reminders
Handle phone and email inquiries professionally and promptly
Send and manage online intake forms and documentation
Support clinical documentation, including scoring forms and entering data into patient records
Maintain accurate and up-to-date information in the EHR/EMR system
Qualifications:
Proven experience as a Healthcare Virtual Assistant or in a similar administrative role within a medical/behavioral health setting
Familiarity with EHR systems (experience with SimplePractice/ECW is a plus)
Strong understanding of HIPAA, medical billing and insurance processes, particularly out-of-network benefits
Excellent written and verbal English communication skills
High level of attention to detail and ability to prioritize tasks effectively
Empathetic, professional, and patient-focused approach
Highly responsive and reliable