About the role
The Graphic Design & Production Assistant supports the Marketing Department by creating and coordinating a wide range of day-to-day marketing graphics and printed materials across the TMG Family of Companies.
This is a hands-on production-focused position responsible for developing basic, on-brand graphic materials, including flyers, social media graphics and templates, leasing specials, email graphics, signage, promotional materials, and other marketing collateral.
The position also coordinates the production, ordering, scheduling, and tracking of printed and promotional materials, ensuring projects are completed accurately, efficiently, and on schedule.
The ideal candidate is organized, detail-oriented, visually minded, and comfortable balancing multiple projects and deadlines.
They should be able to take an established brand, template, or creative direction and turn it into polished, production-ready materials without requiring extensive creative direction for every project.
SUCCESS IN THIS ROLE LOOKS LIKE:
· Marketing teams have reliable access to polished, on-brand graphics and collateral.
· Routine graphic requests can be completed efficiently without extensive oversight.
· Marketing materials are accurately formatted and production ready.
· Print and promotional orders are properly scheduled, tracked, and delivered on time.
· Vendors receive accurate information, files, quantities, and deadlines.
· The Marketing Department has organized templates and reusable design resources.
· Projects are tracked clearly from request through completion.
· Properties and internal teams receive timely updates and complete materials.
· The Marketing Director and other team members can rely on this position to own the details and follow projects through to completion.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following:
Graphic Design & Marketing Materials:
· Create basic marketing graphics and layouts for use across TMG's various divisions, properties, and business lines.
· Adapt existing templates and established brand assets for new campaigns, properties, promotions, and communications.
· Resize and format graphics for different platforms and specifications while maintaining visual consistency.
· Prepare files for both digital use and print production.
· Ensure graphics follow established brand standards.
· Select and appropriately use approved photography and other visual assets.
· Maintain organized design files, templates, and reusable marketing assets.
Production Ordering & Coordination:
· Coordinate the production and ordering of printed and promotional marketing materials.
· Set up production orders based on approved designs, specifications, quantities, and deadlines.
· Coordinate with printers, promotional product vendors, signage companies, and other outside production partners.
· Coordinate proofing and approvals before materials move into production.
· Schedule orders and coordinate delivery dates to meet marketing and property needs.
· Track orders from initial request through production, shipment, and delivery.
· Maintain accurate records of order status, quantities, costs, vendors, and delivery information.
General Marketing Support:
· Work closely with the Marketing Director and team members to support ongoing marketing initiatives.
· Collaborate with Marketing team members to ensure graphics align with marketing objectives.
· Maintain accurate project status and documentation within the department's project/ticketing system.
· Assist with special projects and other department needs, as assigned.
QUALIFICATIONS & KNOWLEDGE
To perform this job successfully, an individual must be able to meet the minimum requirements listed below:
Required
· 1–3 years of experience in graphic design, marketing production, creative services, or a related field.
· Proficiency with graphic design software such as Adobe Creative Cloud and Canva.
· Strong understanding of basic graphic design principles.
· Strong attention to detail and accuracy.
· Excellent organizational and time-management skills.
· Ability to manage multiple projects and deadlines simultaneously.
· Ability to work independently while knowing when to ask questions or request clarification.
· Comfortable communicating with outside vendors and production partners.
Preferred
· Experience creating marketing materials for multiple locations, brands, or businesses.
· Experience with and knowledge of common print production specifications and file requirements.
· Experience creating graphics for social media, email, or digital advertising.
· Basic understanding of digital file formats, resolution, bleed, trim, color modes, and other print-production requirements.
Skill Requirements
General Skills
Graphic Design
Digital Marketing
Property Management Skills
Listing & Marketing Properties
Software Skills
Adobe Illustrator
Adobe Photoshop
Canva
Property Management Software
Appfolio
English Requirement: Fluent