Administrative / Executive Assistant (Interior Design Firm)
Offshore PO
About the role
We are seeking a highly organized and professional Administrative / Executive Assistant to support an interior designer with day-to-day administrative tasks, scheduling, communication, and project coordination.
The ideal candidate is proactive, detail-oriented, polished in communication, and comfortable coordinating between clients, vendors, contractors, and other project stakeholders.
Requirements:
- Manage calendars, appointments, meetings, and scheduling
- Manage and organize emails, follow-ups, and correspondence
- Communicate professionally with clients, vendors, contractors, and suppliers
- Coordinate meetings, deliveries, installations, orders, and project-related schedules
- Follow up with vendors and clients to keep projects moving forward
- Track deadlines, outstanding items, and important project details
- Assist with proposals, invoices, documents, spreadsheets, and general administrative tasks
- Maintain organized client and project files
- Strong written and verbal English communication skills
- Highly organized with excellent attention to detail
- Able to manage multiple projects and priorities at the same time
- Proactive and able to anticipate what needs to be done without constant follow-up
- Experience supporting an interior designer, architect, construction company, or similar industry is a plus
Salary is based on qualifications and experience.