About the role
Position Overview
The Accounts Receivable Specialist & Accounting Staff position is responsible for managing receivables, including invoicing, credit memos, and account reconciliation, as well as month-end closing, including bank and credit card reconciliations, expense and invoice approving, and royalty preparation. This role also provides critical support to the accounting team and general administrative functions.
Success in this role requires strong attention to detail, problem-solving skills, and communication skills.
Key Responsibilities:
Accounts Receivable
Prepare and submit customer invoices, including progress billings and change orders
Apply customer payments and reconcile accounts
Resolve billing discrepancies and customer payment issues
Maintain accurate customer account records
Collaborate with internal teams to resolve billing issues and disputes
Monitor contract billing schedules and ensure timely invoicing
Coordinate with project managers and repair coordinators to verify billing status and project completion milestones
Assist with lien processing and documentation as needed
Assist with monthly accounts receivable reconciliations and reporting
Accounting Staff
Reconcile bank accounts, credit cards, and balance sheet accounts
Review labor, equipment, subcontractor, and material costs for accuracy
Review and approve vendor and subcontractor invoices in Concur
Support project managers with cost reporting and budget tracking
Prepare and file monthly royalty reporting
Prepare journal entries and financial schedules
Maintain accounting records and supporting documentation
Assist with annual audits and financial statement preparation
Ensure compliance with company policies, GAAP, and internal controls
Support month-end and year-end closing activities
Perform other accounting and administrative duties as assigned
Administrative & Team Support
Coordinate with internal departments to gather necessary documentation and information
Provide backup support to the Controller when needed
Contribute to process improvements and efficiencies within the department
Support additional administrative or finance-related tasks as assigned
Note: This is a fully remote role, so employees are responsible for maintaining a reliable work-from-home setup, including equipment and internet connection. For Philippine-based candidates, a dependable power backup (UPS, power station, or generator) is required to ensure uninterrupted work. Proof of backup will be requested prior to onboarding.