About the role
Overview
We are looking for a highly organized and proactive Real Estate Virtual Assistant to support our growing real estate team, managing leads, client communications, administrative tasks, and day-to-day operations.
Key Responsibilities
Manage and organize leads using Follow Up Boss (FUB), BoldTrail, and other CRM systems
Update client information, notes, and lead statuses in the CRM
Respond to emails, text messages, and client inquiries in a timely manner
Schedule appointments, manage calendars, and send reminders
Assist with listing management, property updates, and MLS-related tasks
Perform property searches and market research using CRMLS and Zillow
Follow up with buyers, sellers, and leads to maintain engagement
Prepare reports, maintain organized records, and support daily administrative tasks
Coordinate with agents, lenders, escrow officers, and other parties as needed
Comfortable working with time-tracking and screen-monitoring software during work hours
Requirements
At least 1–2 years of experience as a Real Estate Virtual Assistant
Required experience with Follow Up Boss (FUB), CRMLS, Zillow, and BoldTrail
Strong understanding of real estate transactions, lead management, and client follow-up
Excellent written and verbal English communication skills
Highly organized with strong attention to detail
Able to work independently and manage multiple tasks efficiently
Must have a reliable computer and stable internet connection
Available to work PST hours
How to Apply