About the role
About
This role serves as the operational backbone of a boutique, high-performance real estate practice serving greater San Antonio and Texas Hill Country, operating across luxury real estate, investment property, and personalized client service. The company is looking for a right hand who runs day-to-day operations with complete autonomy and ownership.
Responsibilities
Input, manage, and maintain all MLS listings with complete accuracy
Execute every component of the listing process independently, including photography coordination, signage, disclosures, deadlines, and compliance
Manage all listing paperwork, amendments, and transaction documentation
Follow up with seller clients every Monday and Thursday with professional updates
Maintain active oversight of all client files and serve as first line of contact
Execute existing business systems with precision, then identify gaps and build better systems
Document processes and support and train other team members
Manage all transaction coordination from contract to close
Track business and personal expenses (a plus)
Handle scheduling, correspondence, and administrative tasks
Manage vendor relationships and third-party contacts
Stay current on technology and AI tools
Qualifications
Operationally excellent, independently decisive, integrity-driven, dependable, and client-first (must-have)
Comfortable using AI tools to improve speed, quality, and consistency (preferred)
Tools
MLS and ShowingTime (must-have)
Transaction management software and CRM
Marketing tools and Canva
Benefits
Competitive salary
Paid US holidays
Paid wellness days
Health and wellness allowance
Monthly profit sharing
Long-term placement with real growth
Continuous upskilling in AI and real estate operations
Dedicated success coaching and support