About the role
We're looking for a reliable and detail-driven Finance Assistant to take full ownership of the daily financial operations for a US-based construction and plumbing business.
Salary: $1,000 USD per month
Hours: 40 hours per week
Schedule: Flexible (output-based)
Non-Negotiable: Weekly Monday meeting at 7:00 AM PST
This is not a task-based role where you wait for instructions. You will be the anchor of the financial system, ensuring everything is accurate, organized, and up to date. Your goal within the first 60 days is to fully take over bookkeeping so leadership can focus on scaling the business.
What You'll Do:
QuickBooks Management: handle daily transaction downloads and categorization, set up and manage rules independently
Monthly Close: complete monthly close and reconciliations by the 10th of each month
AP, AR, and Compliance: manage invoices and payment tracking, monitor lien thresholds, flag projects for compliance
Collections: handle overdue accounts professionally, manage collections, bond recoveries, and filings when needed
Reporting and Communication: manage the finance inbox, submit weekly reports and end-of-week updates, translate numbers into clear business insights
What We're Looking For:
2+ years of experience in bookkeeping, as a finance assistant, or in an AP/AR role
Strong QuickBooks Online experience
Familiarity with US construction billing
High attention to detail and accuracy
Strong English communication skills
Proactive and reliable work ethic