Executive Assistant / Operations Coordinator
Marx Media
📍 Remote💰 $800-$1200OperationsFull-TimeDirect
About the role
MARX MEDIA IS HIRING
Executive Assistant / Operations Coordinator — Remote | PH
Salary Package: ₱50,000 – ₱75,000
We're looking for a sharp EA / Ops Coordinator to support the Managing Director of a fast-growing Australian company in security, facilities management, and commercial cleaning. Reporting directly to the MD, you'll be the person who makes sure nothing slips — following up, tracking KPIs, and flagging what's off-track before it becomes a problem.
This isn't calendar-only EA work. You'll have real operational responsibility and direct access to senior leadership.
What You'll Do:
- Manage the MD's inbox, calendar, and priorities
- Draft professional emails, reports, and briefings
- Follow up with managers and staff on deadlines, KPIs, and commitments
- Track open items and escalate what's overdue or stuck
- Collect and sanity-check team reports before they reach the MD
- Capture meeting actions and make sure they get done
What We're Looking For:
- Experience as an EA, Ops Coordinator, or Chief of Staff-type support
- A track record supporting business owners or senior executives
- Experience with Australian, US, UK, or Canadian clients
- Excellent written and spoken English
- Comfort with Google Workspace, Asana, Outlook, and similar tools
- The confidence to chase updates professionally — without being pushy or passive
The Right Person Is:
Organised, proactive, calm under pressure, and reliable. You notice when something's late or vague and follow up until it's sorted. You don't wait to be told twice.
Work Setup:
- Fully remote
- Schedule: Full-time, 6:00AM - 3:00PM, Monday to Friday
- Must have a reliable work-from-home setup
Additional Benefits:
- Internet Allowance
- Equipment Allowance
- Attendance Incentives