About the role
WE ARE HIRING!!!
Position: Executive Assistant (HR & Finance and Operations)
About the Role
We are seeking an experienced, highly capable Executive Assistant to support the CEO across executive operations, HR, finance, logistics, and work management.
This is not an entry-level role. We are specifically looking for someone who has directly supported a CEO or senior executive and has a proven ability to turn priorities into structured, completed work. You will bring organization, accountability, and follow-through across multiple areas of the business.
Key Responsibilities
1. Executive Support and Accountability
- Manage CEO priorities, calendar, meetings, and communications.
- Translate decisions into clear tasks, owners, and deadlines.
- Track progress and follow up consistently to ensure execution.
- Prepare updates, reports, and action lists.
- Anticipate needs, identify risks, and escalate issues early.
2. Finance Coordination
- Manage invoices, expenses, and payment tracking.
- Support budgeting, financial tracking, and reporting.
- Coordinate with accountants/bookkeepers and maintain accurate records.
- Track cash flow items, outstanding payments, and financial obligations.
- Ensure financial data is organized, up to date, and reliable.
3. HR Administration
- Support recruitment coordination, onboarding, and employee documentation.
- Maintain organized employee records and HR files.
- Assist with payroll inputs, time-off tracking, and HR processes.
- Ensure confidentiality and proper handling of sensitive information.
- Help maintain structured, consistent HR processes.
4. Logistics & Operations
- Coordinate schedules, deliveries, and workflows across schools, vendors, and internal teams.
- Track orders, changes, and operational issues through to resolution.
- Maintain accurate tracking systems and communication across stakeholders.
- Identify bottlenecks and improve processes for efficiency and reliability.
5. Work Management and Systems (Notion)
- Build and manage structured systems in Notion or similar tools.
- Create dashboards, task tracking, and accountability frameworks.
- Ensure clarity across priorities, ownership, and deadlines.
- Provide visibility into progress, risks, and outstanding work.
Required Experience (Only candidates with relevant, demonstrated experience will be considered.)
You must have:
- 3+ years of hands-on experience in executive assistance, logistics operations, HR, finance, or a related role.
- Direct experience supporting a CEO, founder, or senior executive.
- Proven ability to manage priorities, follow up, and ensure tasks are completed.
- Experience with Notion or similar work-management systems.
- Strong organizational, communication, and problem-solving skills.
- Experience handling confidential HR and financial information.
What We’re Looking For
- Highly organized, proactive, and detail-oriented
- Strong sense of ownership and accountability
- Comfortable managing multiple stakeholders and shifting priorities
- Clear communicator who drives work forward
- Able to operate independently—nothing falls through the cracks
To apply, send the following:
- Cover letter
- Résumé
- Proof of relevant experience (work samples, project examples, or clear descriptions of similar roles)
To confirm that you have read the full posting, use this exact subject line:
Your Next All-In Assistant is Me!
Applications without the requested subject line or demonstrated experience will not be considered.
CHATS WILL NOT BE ENTERTAINED