About the role
Executive Assistant / Business Operations Coordinator
Remote | Full-Time US hours| up to $1800/MONTH
Are you the type of person who naturally brings order to chaos?
Do you enjoy organizing projects, solving problems, coordinating people, and making sure nothing falls through the cracks?
We're hiring experienced Executive Assistants, Operations Coordinators, and Project Coordinators to support fast-growing eCommerce businesses led by ambitious founders.
These are not traditional administrative roles. You'll become a trusted business partner responsible for keeping projects moving, supporting executive priorities, improving internal systems, coordinating with stakeholders, and helping leaders focus on growing the business instead of getting buried in day-to-day operations.
What You'll Be Doing
Depending on the client you're matched with, your responsibilities may include:
Executive & Business Support
Manage executive calendars, priorities, inboxes, and daily logistics
Coordinate leadership meetings, agendas, follow-ups, and action items
Prepare reports, presentations, business documents, and executive briefs
Organize travel arrangements, appointments, and company events
Conduct research for products, suppliers, competitors, and business opportunities
Protect executive time by anticipating needs before they arise
Operations & Project Coordination
Track multiple projects simultaneously while ensuring deadlines are met
Coordinate communication across departments and external stakeholders
Improve internal processes and document Standard Operating Procedures (SOPs)
Monitor project progress and proactively identify issues before they become problems
Help build systems that improve efficiency and scalability
Keep projects organized, documented, and moving forward
Sales & Client Support
Support distributor, wholesale, or corporate clients with product information and sales materials
Coordinate quotes, samples, presentations, proposals, and follow-ups
Maintain CRM records and sales documentation with exceptional accuracy
Serve as a professional point of contact for partners, clients, and vendors
Coordinate meetings, confirmations, and ongoing communications
Administrative & Operational Excellence
Maintain organized documentation, trackers, spreadsheets, and business records
Handle confidential information with professionalism and discretion
Utilize AI tools such as ChatGPT or Claude to improve productivity and streamline workflows
Continuously identify opportunities to improve processes and create better systems
We're Looking For Someone Who
Has 3+ years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, Business Operations Specialist, Sales Coordinator, or similar role
Thrives in fast-paced environments with multiple priorities and changing demands
Is exceptionally organized and highly detail-oriented
Thinks several steps ahead and solves problems proactively
Can confidently coordinate with executives, clients, vendors, and cross-functional teams
Communicates clearly and professionally in English
Enjoys creating systems instead of simply completing tasks
Learns new software and AI tools quickly
Can work independently with minimal supervision
Takes ownership and follows through until every task is completed
Bonus Points If You Have Experience With
Supporting founders, CEOs, or senior executives
eCommerce or retail businesses
Shopify, Amazon, or DTC brands
CRM platforms
Google Workspace or Microsoft 365
ClickUp, Monday.com, Asana, Trello, or similar project management tools
Inside sales, client services, or distributor support
To Apply: Click the link below