About the role
About
This role sits inside a busy commercial real estate practice helping business owners buy, sell, and lease storefronts, warehouses, and offices, supporting one high-producing agent to keep transactions, marketing, research, and client communication organized.
Responsibilities
Transaction coordination: move deals from listing to closing, track timelines and compliance documents, prepare LOIs, PSAs, and lease paperwork, coordinate with escrow, title, lenders, and attorneys
CRM and database: keep RealNex and KW Command current and accurate, tag contacts, track prospects and deals, support pipeline reporting
Research: run property searches for buyer and tenant clients, help prepare Broker Opinions of Value and compile comparables
Marketing and listings: coordinate marketing campaigns and email sends, help build offering memorandums, flyers, and presentations, support social media scheduling
Operations: manage the agent's calendar and meetings, track deadlines, organize files in Google Drive, coordinate outside vendors
Use AI tools to speed up research, drafting, and daily work
Qualifications
3+ years in administrative or operations work (must-have)
Experience supporting a US-based real estate agent (must-have)
Hands-on experience managing a CRM (must-have)
Comfort using AI tools to speed up research and daily work (must-have)
Strong organization, time management, and written communication (must-have)
Close attention to detail and ability to run several projects at once (must-have)
Comfort working independently with light supervision (must-have)
Commercial real estate, transaction coordination, and BOV/marketing prep experience preferred
Tools
Crexi, CoStar, LoopNet (must-have), Moody's Catylist, Brevitas
RealNex (must-have), KW Command, and AIR CRE forms (must-have)
Terrakotta and BatchGeo
Zoom, Slack, and Google Drive (must-have)
Benefits
Competitive salary
Paid US holidays
Paid wellness days
Health and wellness allowance
Monthly profit sharing
Long-term placement with real growth
Continuous upskilling in AI and commercial real estate operations
Dedicated success coaching and support