About the role
Overview
We are looking for a highly organized, proactive, and AI-powered Virtual Assistant / Operations Assistant to support day-to-day business operations. This is not an AI Engineer or Software Developer position - we're looking for someone who actively uses AI every day to improve productivity, streamline workflows, automate repetitive tasks, and support business operations.
Key Responsibilities
Manage administrative and operational tasks
Support executives and team members with daily operations
Use AI to assist with research, documentation, content creation, and communication
Identify opportunities to improve workflows and automate repetitive tasks
Create and maintain SOPs and process documentation
Organize projects, tasks, and business systems
Assist with project coordination and implementation
Learn and adopt new AI tools as needed
Required Qualifications
Must actively use AI as part of daily work, including ChatGPT and Claude, plus experience with several of: Gemini, Perplexity, Make, Zapier, n8n, Notion AI, Microsoft Copilot, Gamma, or other AI productivity tools
Experience in Virtual Assistant, Executive Assistant, Operations Assistant, Project Coordinator, or Administrative Support roles
Excellent written and spoken English
Strong organizational and problem-solving skills
Able to manage multiple priorities independently
Fast learner with new software and systems
Work Requirements
Reliable high-speed internet
Quiet home office
Available to work full-time during US business hours
Must be comfortable using Hubstaff for time tracking during working hours