About the role
ViVirtual Outsourcing is looking for a highly organized and proactive Accounting Operations Admin to support a growing accounting firm. If you thrive on keeping projects moving, improving systems, creating processes, and ensuring nothing falls through the cracks, this opportunity may be for you.
Responsibilities:
Manage tasks and workflows using ClickUp and other project management tools
Create and maintain trackers, reports, and spreadsheets
Develop SOPs and process documentation using AI tools
Support billing and invoicing workflows
Coordinate hiring activities and candidate tracking
Communicate professionally with clients and team members
Assist with workflow improvements and automation projects
Requirements:
At least 2 years of experience in an accounting firm environment
Strong Google Sheets / Excel skills (Pivot Tables required)
Excellent organizational and communication skills
Detail-oriented and proactive
Comfortable using ChatGPT, Claude, Gemini, and other AI tools
Ability to work independently and maintain accountability
We're seeking someone who doesn't wait to be told what to do — someone who follows through, solves problems, keeps systems organized, and helps the team operate efficiently.
Remote Position | Full-Time | Long-term opportunity with career growth potential